Through various District Committees, members and District leaders work together and build effective teams that support the District and enhance the quality of the member experience. For more detailed procedures involving District administration, download the District Leadership Handbook.

District Executive Committee

The District Executive Committee includes the District Director, Program Quality Director, Club Growth Director, District Public Relations Manager, District Administration Manager, District Finance Manager, Division Directors, Area Directors, and Immediate Past District Director. Apart from these leadership roles, only individuals who are invited by the District Director and have specific business before the Committee may attend District Executive Committee meetings. To conduct business at these meetings, a quorum is required. A quorum is established when a majority of District Executive Committee members attend the meeting. The Committee is subject to the direction and approval of the District Council. See District Executive Committee

Other committees may be appointed by the District Director or the District Council.

Possible District Committees
Program Quality Committee	Awards Committee
Club Growth Committee	Speakers Bureau Committee
Public Relations Committee	Newsletter Committee
Youth Leadership Program Committee	Past District Directors Committee
Speechcraft Committee	Club Coach Coordinating Committee
Administrative Policies Committee

The more active committees a District has, the more it can accomplish. That is why it is important for the District Director, Program Quality Director, and Club Growth Director to empower motivated members to participate in District committees.

District Council

District Council Authority

The District Council—which includes District Executive Committee members, and the representatives from each Member Club, who are the Club President and Vice President Education—serves as the administrative governing body of the District, operating with powers delegated to the District Council by the Board of Directors of Toastmasters International. The District Council conducts all business of the District, assumes responsibility for the payment of all debts incurred in the presentation of District Council meetings and other District functions, and does not assess or impose any financial obligation on any club or member of a club. See Toastmasters International -District Council Meeting

District Council Meetings

The District Council holds at least two regular meetings during the program year. The first required meeting occurs as soon as practical after the Toastmasters International Annual Business Meeting but no later than September 30 to approve the District budget and appointed officers. The Annual Meeting of the District Council is held between March 15 and June 1.

Each program year, the District Executive Committee determines whether the Annual Meeting of the District Council is conducted online or hybrid. All other meetings of the District Council are conducted online. The agenda is posted at least 14 days prior to the meeting and notice of voting is sent in writing to all District Council members at least four weeks in advance. Include the dates of the council meetings and conference on the District website and in communications to club officers and District leaders during the year.

If you do not have a quorum, still conduct the meeting and vote, then the decision must be approved in writing, personally, by mail, fax, e-mail, electronic transmission or other reasonable means, by the affirmative vote of a majority of the member clubs in the District on the basis of two (2) votes per club, per Article X, Section C, of the District Administration Bylaws.

If the budget is not approved, you have 10 days to adjust and republish. Then, no sooner than 14 days and no later than 21 days, conduct another meeting and vote.

When the voting process is conducted virtually, no proxies will be permitted. Each District Council member must cast their own vote. District Executive Committee members are entitled to one vote and may cast up to two additional votes as a Club President or Vice President Education. All other members of the District Council shall be limited to a maximum of two votes.

Members attending the District conference who are not voting members of the council may attend but shall not participate in council deliberations. See Policy and Protocol, Protocol 7.1: District Events, Section 6: District Council Meetings.